The Constitution of the Tennessee Technological University Engineering Joint Council

Article I - Name

The name of this organization shall be the Tennessee Technological University Engineering Joint Council, hereafter referred to as the EJC.

Article II - Objectives and Goals

The objectives and goals of the EJC shall be:

1. To coordinate and promote the joint activities of its member organizations.
2. To foster high ideals and professionalism in its member organizations.

Article III - Membership

Section one.

Member organizations shall be limited to University recognized and departmental, professional, or special-interest society within the College of Engineering. The EJC shall consist of two representatives from each member organization. The member organizations shall be responsible for selecting its own representatives. No one shall be permitted to represent two organizations.

Section two.

Formal application for membership shall be presented to the EJC by a representative of the applying society. Applications should be presented at a regular meeting of the EJC.

Section three.

Each member organization shall not pay dues to the EJC.

Section four.

The ex-officio faculty advisor of the EJC shall be the Dean of the College of Engineering. The faculty advisor shall be a member of the Engineering faculty appointed by the Dean, or the Dean may allow the EJC representatives to elect a faculty advisor subject to the Dean's approval.

Article IV - Officers and Elections

Section one.

The officers of the EJC shall be a President, a Vice-President, a Secretary, and a Treasurer.

Section two.

The officers shall be elected during the spring term by a combined vote of the current and incoming EJC representatives of each organization. A simple majority shall be required for election. The officers shall be elected from representatives who have served as a representative for at least six months before the elections. Each organization is required to elect a new representative to replace the representative that was elected as an officer of the EJC. Each officer has a vote, but in accordance with Robert's Rules of Order, the President only expresses his or her vote to break a tie.

Section three.

The President shall be the chief executive and shall preside at all EJC meetings. He or she shall be empowered to appoint committees as may be required.

Section four.

The Vice-President shall preside in the absence of the President. He or she shall also serve as Parliamentarian and Engineer's Fair Chairperson. In the event such an individual can not be elected, the council may elect officers from remaining members accordingly.

Section five.

The Secretary shall keep minutes of all EJC meetings and activities and the addresses and telephone numbers of each representative. The minutes of each meeting shall also be approved by the President and Advisor. A copy of the minutes shall be kept in a permanent file for future reference. The Secretary shall serve as the chair of the Public Relations Committee.

Section six.

The Treasurer shall keep a record of all transactions to be approved by the President and Advisor. These transactions shall include all purchases for the council and all monies related to fund-raisers. He or she will also work closely with the committees to help coordinate activities that involve the handling of money.

Section seven.

At the end of their term of office, the officers shall prepare a report of all EJC activities for the previous term. Copies shall be presented to the incoming officers and one copy shall be kept in a permanent file for future reference.

Article V - Meetings

Section one.

Regular meetings shall be held as specified in the By-laws. Special called meeting may be held at the discretion of the President who shall provide at least two days notice before such meeting is called to order.

Section two.

All meetings shall be conducted in accordance with Robert's Rules of Order and shall be open unless a majority votes otherwise. No one other than representatives, the advisor, and officers may participate in discussion unless otherwise requested to do so.

Section three.

A quorum shall consist of 4/5 of the representatives including the officers.

Section four.

Each representative, alternate, officer, and advisor shall have one vote. The President shall not express his vote except to break a tie.

Section five.

If in one year one representative or alternate having three unexcused absenses from either regular or special meetings shall not continue to represent his or her organization. The member organization shall then elect a replacement for the dismissed representative. Any dismissal shall be reported to the President of the member organization, the faculty advisor of his or her organization, and the EJC advisor.

Article VI - Amendments and By-Laws

Section one.

By-Laws consistent with this constitution may be adopted by the EJC. By-Laws may be proposed by any society representative or EJC officer or EJC advisor. Proposed by-laws shall pass two readings before being ratified. Two readings may not be held during the same meeting. A 2/3 majority of all representatives shall be required to ratify any proposed by-laws.

Section two.

Amendments to this constitution may be adopted by the EJC. Any society representative or EJC officer or EJC advisor may propose amendments. Proposed amendments shall pass two readings before being ratified. The two readings may not be held during the same meeting. A 2.3 majority of all representatives shall be required to ratify any proposed amendment. Once an amendment has been ratified, the amendment shall take the place of the Constitution's law. This action will effectively rewrite the proposed section of the Constitution and shall become effective after passing activation as defined in Article VII. The second reading and activation may take place at the same meeting.

Article VII - Activation

This constitution shall become effective after a 3/4 majority-passing vote of all of the representatives is recorded an approval of the Dean of the College of Engineering. After such activation, all other EJC Constitutions shall become void, but should remain in a permanent file for future reference.